Email Encryption

Encryption is required when sending sensitive information to a user outside the ECU network.

Method 1. Windows Outlook 2013 and 2016

  1. Open a new email message.
  2. From the email’s menu bar, click the bottom right arrow in the Tags section. The Properties dialog box opens.Windows Outlook 2016
  3. From the Sensitivity drop-down menu, choose Confidential.

Method 2. Mac Outlook 2016

  1. Click the Options tab from the toolbar of an open email.
  2. Click the Security drop down and choose Encrypt Message.""

Method 3. Encrypt a message using [sendsecure]
Type the words, [sendsecure] anywhere in the subject line of an email. Be sure to include the brackets. This method works for Outlook 2013, 2016 and Piratemail, Works with both Windows and Mac.

Method 4. Piratemail

  1. Open a new email.
  2. From within the email, click the ellipsis (…) on the toolbar. Click Show message options…
  3. From the Sensitivity drop-down menu, choose Confidential. Works with Windows and Mac.

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To read an encrypted email, click Read the Message, then sign in with a Microsoft account* or use a one-use passcode emailed to you.

Note that there is an expiration date for the secure email as well. If you reply or forward the message, each recipient is required to be signed in to Microsoft.

*The email account associated with the Microsoft account must be the same email holding the encrypted message.

Step 1. Open the email and click, Read the message. A browser window opens.
Step 2. From the browser window, choose to Sign in with Microsoft or sign in with a one-time passcode. You can also sign in with a google account or a Yahoo ID.

 

Step 3a. Sign in through either your ECU Office 365 account or a personal Microsoft account.

A personal Microsoft account is often set up when you purchase a Windows device.

Step 3b. Sign in using a one-time passcode.

An email containing the code is sent to your email inbox.

Step 3b. Sign in using a one-time passcode.

Enter the code into the passcode text box to open the encrypted email.

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