To ensure the security of sensitive email sent to recipients outside the ECU network, you are required to encrypt these messages by setting the confidentiality flag or using the [sendsecure] tag.
Encryption scrambles the message’s text and prevents a hacker from intercepting and reading the message during transit. Messages sent between ECU users on the ECU network are not encrypted.
Caution: Encryption can only be set through the email system – information emailed through a copier is NOT encrypted. Therefore, first send the copied information to your email inbox, then send to the recipient using Option 1 or Option 2 below.
Sensitive Email Examples
See the sensitive information website to determine other data types considered sensitive.
Data Loss Prevention
ECU has implemented Microsoft’s Exchange Online Protection (EOP) that includes a Data Loss Prevention (DLP) component. DLP scans outgoing email for certain “markers.” For example, DLP may flag numbers formatted like a social security number: xxx-xx-xxxx. Since DLP cannot read the message but only filters for certain formatting, you must make the final decision for encryption. Visit the DLP page to learn how this works.