OneDrive Cloud Storage
IMPORTANT! OneDrive for Business (OD4B) is approved for storage and sharing of general research and academic information (e.g., FERPA but NOT SSN). OneDrive is not approved for storage of sensitive data, including but not limited to protected credit information, social security numbers, protected health information, identifiable human subjects data, and data covered by nondisclosure agreement or otherwise restricted from dissemination by extramural sponsors and partners. When approved by the Institutional Review Board, de-identified human data may be stored in OD4B.
OneDrive for Business cloud storage is available through your Office 365 subscription and alumni email. Features include:
- Sync. Choose which files are automatically uploaded to OD4B through the sync client. Folders shared with you can also be synced.
- Store. 1TB for non-sensitive files.
- Access. Synced files are available from a work, personal or mobile device.
- Share and Collaborate. Share files or folders with ECU and non-ECU users.
- Edit. Edit files online using Office Web Apps (Word, Excel, PowerPoint). Shared files can be simultaneously edited by multiple users.
- Create. Create new documents within OneDrive using the Office Web Apps.
- Learning Tools. Improve reading and writing skills using read aloud features, immersive reader and other comprehension tools. Learn more from Microsoft’s Learning Tools page.
Other services such as Dropbox and Google Docs do not meet university standards and should not be used to store any ECU data without proper authorization. Visit the cloud storage security page for a detailed explanation.
Sync, Store, Access
OneDrive for Business cloud storage is accessed through your ECU Office 365 subscription. Log in to pirate365.ecu.edu and click the OneDrive tile from the app launcher icon to access the space. Teams also has OneDrive cloud storage for shared files accessed through that interface.
Drag and drop individual files or set up syncing between your devices for automatic uploads of non-sensitive and FERPA documents, images, etc., to OneDrive for cloud access from anywhere.
Please note: OneDrive for Business is approved for storage of non-sensitive ECU files and FERPA data pertaining to student/instructor collaboration. Other sensitive information should always be stored in a secure Piratedrive folder, never your personal or ECU laptop, desktop or other device.
You may already have a personal OneDrive account through Windows, but this is a separate cloud storage folder from your ECU OneDrive for Business, and the two accounts cannot be merged into one account.
Share and Collaborate
“Copy Link” and “Share” begin the collaboration process. Files and folders are shared with ECU or non-ECU users through email. Shared files are listed in a user’s Shared with Me section of OneDrive.
A copied link can be added to an online document or web page.
Collaboration allows simultaneous editing with one or more users using the Office Online apps. You must first share the file with and give edit permissions to another user. New edits are labeled with the user’s name. More on sharing and collaboration from Microsoft support.
A Note on Sharing
As with any technology or method used to share files, consider the information shared and with whom it should be shared. If you share content using a link via OneDrive with View Access, recipients are able to download and save your shared content. Documents can also be copied and saved through a screenshot. So, think before you share!
Use the OneDrive mobile app to access files through a tablet or phone for editing or sharing. The autosave feature saves your changes to OneDrive so there’s only one version of a file.
Create a new document using the Office online apps, then choose whether to save to the mobile device or upload to your OneDrive space.
PLEASE NOTE: When you open a OneDrive document on your device, a copy of that file is downloaded to the device.
OneDrive for Business includes Office Online apps. When you open a file in OneDrive and choose to edit, you have the option to edit the document online (using the Office Online app) or to edit using the full Office program on your computer. Office Online apps include Word, Excel, PowerPoint and OneNote. New documents can also be created within OneDrive using Office Online apps.