ECU data cannot be stored external to the university network (in the “cloud”) without the proper authorization and approval of the department head, data owner, and CIO (Chief Information Officer).
What is Cloud Computing?
Cloud computing is the delivery of hosted services over the Internet. One example is data storage using an outside company’s servers and hardware. Software hosting is another use. A cloud service can be public (see the examples below) or privately-hosted on a company’s internal network.
Examples of some popular public cloud services include:
Why Do I Need Authorization?
Examples of Educational Cloud Tools and Services
How Does This Affect Me?
If you store ECU data externally with a service provider who utilizes a non-ECU IT infrastructure with resources that are not maintained, owned or managed by ECU-like the example services above- you must remove that data from this service and store it in ECU-maintained network storage or ECU Exchange.
What ECU Storage is Available?
ECU provides an Office 365 subscription for full-time staff and enrolled students. This subscription includes OneDrive for Business cloud storage approved for storage and sharing of general research and academic information (e.g., FERPA but NOT SSN). OneDrive is not approved for storage of sensitive data, including but not limited to protected credit information, social security numbers, protected health information, identifiable human subjects data, and data covered by nondisclosure agreement or otherwise restricted from dissemination by extramural sponsors and partners. When approved by the Institutional Review Board, de-identified human data may be stored on OneDrive.
ECU provides Piratedrive , a 40GB storage solution on ECU’s network to all students, faculty and staff; departments can also request a 50GB piratedrive folder for sharing group projects.
Contact the IT Help Desk at 252.328.9866/1.800.340.7081 to request storage or a consult to find the most efficient storage method for your data.
Are There Guidelines?
If you have data stored externally, contact the IT Help Desk to request a consult in how best to move the data back onto ECU approved storage.
How About Privacy and Data Security Best Practices?
Are There Data Availability and Records Retention Best Practices?